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Tenant Verification

The tenant verification is regarded as a precautionary measure, in which authorized district police maintains a complete data of individuals who migrate from their native places to outer cities to pursue education, employment, businesses and other personal accomplishments. Through this procedure the identity of tenants is verified by executing different kinds of background screening.

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Tenant Verification

Why should Property-owners or Landlords conduct a Tenant Background Verification before renting out a property?


  • Landlords come across a variety of challenging renters on a regular basis; the irritable, reckless type who pays the rent irregularly, the hostile one who demands irrationally for facilities and exceptional provisions or the outrageous and violent alcoholic who parties on odd hours.
  • A lot of troublemakers and offenders become the tenants renting residential flats in innocent and dependable neighbourhoods. The landlord can ridicule the scenarios thinking that as a landlord, his or her expert instinct solely can prevent him or her from such ill-fated circumstances and unwanted involvements. Several shocking and annoying tenant frightening incidents may seem like a fictional story or a far-cry from reality, but have indeed occurred in real life with many unsuspicious landowners who have rented out their space in good trust.
  • The point is not that the landlords should be unjustifiably scared as landowners or so distrustful that they discontinue renting completely and give up a considerable source of revenue! The best possible solution is to hope for the best and at the same time screen tenants for the worst. Hence, conducting a due diligence by performing a Tenant Verification is a modest and preventive measure that is rather a directive by the legal system in India.
  • While investing on a property, a person directs his thoughts on Return on Investment (ROI) and evaluates everything in the related terms. There is a constant requirement of rentals from the students, singles, professionals, couples and so on and so forth. As soon as the matter of letting out the property is dealt with, other major issues rush in. How to determine on who to let out the property to? Or what if the person in question is the one, you would always want to stay away from? Sometimes, few troublemaking tenants become unwilling to pay the rent on time, they create unnecessary disturbances on being supplied with special privileges and express an overall disregard towards obeying basic regulations. Furthermore, wrong selection of tenants can endanger the safety and privacy of the owners if the tenants have illegal involvements or criminal engagements. Under such situations, only the landlord would be held accountable and the liable. The landlord might even be charged with lawsuits for the disputes caused by the tenant. Subsequently, the possibility of receiving rentals through that asset might get hindered.
  • Furthermore, in India, it is still a challenging task to implement Pro-Tenant Rent Control Laws. The entire legal framework has been designed keeping in mind the tenants’ benefits only and consequently, the judicial delays over disputes around the landowners have discouraged the prospective ones to present their complaints to the grievance forums. In every State and Union Territory the existing Rent Control Laws have been demanded for an elimination, by The Model Tenancy Act, 2021. It also abolishes budget ceilings on the rental amounts and authorizes negotiation on the tenure of occupancy between the tenants and landowners as per the norms of the market.
  • Amidst this, to be able to verify the most honest and virtuous people who will not ultimately exploit or mistreat these legislations, turn out to be the most essential factor. On the contrary, a tenant might ask how to conduct a Rental Background Check on myself? Before the formal acceptance and signing of contract with the landowner, there is a provision to self-verify one’s own self through reliable Background Verification Companies. A tenant can indeed, negotiate by producing a self-verification certificate and seal the contract by paying a lesser security deposit.
  • Unarguably, while renting out a space, even the senior citizens too, need to be extremely watchful. It is a general notion amongst the potential tenants about aging/aged landowners is, they avoid fuming arguments or get succumbed to conflicting situations. This forecast is however partly true, and the tenant somewhere takes unjustified advantage of this by being rowdy at times.
  • Therefore, these kinds of uncertainties can be efficiently avoided when efficient Tenant Background Check Firms are contacted. A comprehensive investigation of the tenant in question is carried out professionally and the findings are provided to the landlord within a week.

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Some of the primary aims of Tenant Verification, before renting out a property to an unfamiliar individual who would occupy the space are:

  • Criminal Records are verified by Tenant Verification: The Landowners are able to conduct a Criminal Background Verification and get a lot of information about the past records of their tenants and their unlawful activities, if any, through a Tenant Criminal Verification. An online Criminal Record Verification Form is filled up to cross-examine the authenticity of the details submitted by the tenants.
  • Unauthorized Transaction is prohibited by Tenant Verification: Through a comprehensive Tenant verification, even tenants come to know about the actual status of authority over the selected rental space that is claimed by the owners of the said property.
  • Illegal Activities in the Premises are reduced by Tenant Verification: The tenants realise that, once Tenant verification is completed, their detailed particulars have been documented in the local police databank and due to this reason they avoid doing any illegal activities such as causing any kind of destruction to the belongings on the premises or to the allocated property.
  • Foreign Identification is tracked by Tenant Verification:Through Tenant Verification the consigned police authorities validate the tenant’s past addresses and by this process property owners know whether the tenant is from India or from any other country. That’s not a matter of much concern though. International Background Checks can be conducted on the prospective tenant to ease out any concern relating to new laws and considerations while renting out to foreign tenants. The property owners can even request to Global Background Check Companies to carry out International Employment Background Check and prevent any issues associated with international tenants. Through International Employment Check, the employment history of the tenant in question or any associated dispute involving him or her can be investigated and verified. On the contrary sometimes, immigrants over-stay at a property beaching the contract and even disagree to pay the rent for their further stay.
  • Safety and Security of Premises are ensured by Tenant Verification: Tenants generally give their rent within time and maintain the property suitably well after a tenant police verification has been performed on them. The reason is simple, they are mindful of the fact that the police authority holds their documents and they are always attentive that any maltreatment or damage to the property might lead to a police complaint.

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Components of Tenant Verification in India:

  • Address Check:Address Check for Tenant Verification in India involves, verifying the permanent residential address provided by the tenant. To confirm the accessibility of the address, a physical visit is carried out to verify the given address. The representative collects relevant details such as, signatures, photographs and GPS co-ordinates of the tenant, during the visit. Similarly, through a physical location visit or Database Check, the tenant’s Residential Address Verification is completed. The field executive visits the previous or current or permanent or all the addresses of the tenant as requested by the landowners. Residency Verification for tenant in Mumbai is predominantly, the most central aspect of their Tenant Verification process.Reason? This kind of check allows the landowners to be assured of the authentic permanent address of the tenant and collect associated contact details about the tenant in case of any emergency.
  • Identity Check: Identity Check for Tenant Services in India confirms, that the ID proofs presented by the tenants are authentic. If situation arises where, if any of the Identity documents that are verified, proves to be fake or forged, the landowner is informed instantly, so that the landowner can prevent himself from renting out his/her property to such an imposter or a fraud.Reason? The property owner gets to know whether the potential tenant is misusing any other person’s identity and related documents or not.
  • Reference Verification Check:Landowners often ask, how can I check Tenant References? Well, he or she can demand for character references or source of contact details of the past landlord to have more knowledge about his or her potential tenant. Conducting a Tenant Reference Check to avoid bad tenants in the premises can be an intelligent move. This helps the landlords to safeguard their premises and keep the property clean and ensure that the potential tenants maintain the space allotted to them. It also ensures that the tenants do not engage in any damaging activities in the property which may ultimately ruin the concerned property. This check includes contacting the past landowners to analyse their involvement and understanding of the related tenant. It helps in discovering the accurate nature and conduct of the tenant.Reason? This helps the landlords take wiser and better decision and safeguard their property from misuse and exploitation.

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Why is a Police Verification necessary for Tenants?

  • A comprehensive Police Verification for tenants in our society is as crucial as never before. Though, there is no specific law and regulation which officially asserts that a landlord is obligated to perform Tenant Police Verification. But, a provision in the Indian Penal Code (IPC) indicates to the landlord being charged for a misconduct or offence, committed by his/her tenant.
  • Section 188 of the IPC, deals with “disobedience to order duly promulgated by a public servant”, states that if any disobedience of a directive created by public authorities is causing any possible damage or injury then, upon proven guilty one may be punished with simple imprisonment.
  • Not necessarily, that the offender intends to cause harm, or strategizes his or her non-compliance to probably cause any damage. According to Section 188, it is enough that he/she is aware of the order which he or she disobeys, and that his or her disobedience creates or is possibly to create damage.
  • CIBIL Check and Credit Check: Government recognized credit bureau provides the Credit Score used by the landlords to recognize the monetary stability of the tenants. A CIBIL check includes sensitive information such as, addresses, credit history, payment behaviour, financial stability and liabilities of prospective tenants. Why are Tenant Credit Checks necessary? Credit Card Check for tenants are equally a crucial aspect to be investigated by the Tenant Verification Agencies to bring out a thorough report of their financial background or history.Reason? It throws light on whether the tenant can pay debts on time and the tenant’s previous record of loan accountability. This check clears out whether a certain tenant is financially stable enough to rent a property.

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Components of Tenant Verification in India:

  • Global Database Verification Check: The positive and negative features of the tenants can be uncovered through this check. Best Global Database Checks and social media platforms such as, credit databases, criminal watch lists and civil litigation databases that otherwise may get overlooked during the renting out process get verified through a Global Background Checks and Screenings. Even a Global Background Check of the individual uncovers a considerable amount of his/her life.Reason? Ignoring these checks stops the landlords from having a knowledge of the finest or poorest part of the tenant while allotting their valuable premises. Conducting social media and database checks can be a tiring process, but Tenant Verification Firms are specialized on this database searches which are examined from hundreds of platforms helping the landowners in their decision making.
  • Criminal and Court Record Verification Check: Criminal Records Verification Services include a complete examination of the digital records from over 19,000 courts which are archived in the digital platform. It helps disclose the criminal account if any, of the potential tenant. NCRB (National Crime Records Bureau) result displays that a complete Criminal Verification decreases crime rates. Several incidents have proved that sometimes, criminals disguise themselves as tenants and negligence and failure to conduct a proper verification has put everyone in great threat and danger. Discovering the unlawful history through a Criminal Record Verification can help the landlord make an informed judgement while renting out the property.Reason? A Criminal Background Verification helps expose the previous criminal activities or payment performance of the prospective tenant by detecting the bounced cheques lawsuits (cases) in the court, if any.
  • Civil Litigation Check: This check includes a complete search of the digital archives from over 19,000 courts. It helps disclose the past civil cases records of the tenants, if any.Reason? Having a knowledge of the previous civil cases can help the landlords identify whether the prospective tenant is engaged in any property associated cases or disputes.
  • Police Record Verification Check: A Police Record Verification of the prospective tenants is another essential level of this process. An ignored verification may haunt the landlords in the future. The landlords must involve the local police authorities in the process apart from verifying the prospective tenants. Most important, this is no more an optional level of the Tenant Verification process, as all the city authorities of major districts have made Police Verification of the tenants as a mandatory step to be followed by the landowners.
  • Reason? A thorough Police Verification demands investigating an individual’s criminal record in order to be able to examine his or her credibility through the police databanks. If a Credit History uncovers a great detail about a tenant, it is equally important to confirm a police background check of the individual too. The landowners should confirm the Tenant Verification Software or Tenant Verification Services are inspecting the following stages:
    1. Most Sought after Databases.
    2. Criminal Background Checks in multiple States for criminal offences and violations.
    3. The National Registry of Sex Offenders.

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Procedures of Online Tenant Verification:

  • A Tenant Verification Application Form can be requested for, both online and offline. The selection of application mode is based entirely on the suitability of both the landowner and the tenant. The property owner must fill out the Tenant Verification Form, whether or not he/she requests for it online or offline.
  • The Police Department Online Portal needs to be visited: In order to apply for an online Tenant Verification, the landowner needs to visit the regional police authority’s online portal.
  • The Tenant Verification Form needs to be searched: In order to find the Tenant Verification Form, the landowner needs to visit the Citizen Services section. The Form has to be downloaded from the link thereafter and filled out properly.
  • Tenant Verification Form needs to be filled up: The Tenant Verification Form has to be filled up by furnishing landowner’s basic data and relevant details of his/her tenant. The details contain of tenant’s name, contact number, email address, existing address and etc.
  • The Essential Documents need to be attached: After this, the property owner needs to provide few associated documents such as ID proof, residential address proof, passport-sized photograph and other credentials if required. The tenant can get list of the necessary documents on the portal of the regional police department.
  • The Tenant Verification Form needs to be submitted thereafter: The tenant can submit the Tenant Verification Form as soon as all the documentations are affixed, and all the details are presented. The tenant not necessarily has the authority to submit Forms online in all police department’s portal. However, in such a case, the tenant needs to visit the nearby police station and submit the Tenant Verification Form personally.